Clarification:
SERVICE TYPE:
The District is requesting a vending contract that will include full service vending of machines and direct delivery to the school sites and cafeterias. There may have been a terminology discrepancy in a previous answer.
FAQs
Are you seeking direct delivery of beverage for food service and vending services?
We are requesting direct delivery of beverage items to school sites and any other District location as specified in the bid document.
If yes, can you clarify what products (brands if specific), sizes etc.
The sizes requested are on Proposal Forms A & B in the bid document. You will need to specify the brand you carry as we are not requesting certain brands.
You indicate Cafeteria use-age is this Food Service?
Some beverage items, approved for sale during school hours, will be placed in cafeterias and sold out of the locations where students each breakfast/nutrition/lunch.
How are Food service deliveries made now?
Direct delivery to school sites, NOT to a central location.
Does each individual school accept deliveries or are they delivered to a central site?
Each school site accepts deliveries.
Are you requiring unit and case cost for Food service?
As product is sold by case only. Individual drink (unit) prices are requested on this bid. Product can still be delivered by case but the bid pricing requested is unit measurement.
Can you explain with and without incentives, as referenced for Food service prices?
Vendor may or may not choose to offer incentives in their contract with the District (example: a certain number of free cases of water each year, etc.).
Does cafeteria "use-age" reflect food service "use-age" i.e. direct delivery
Cafeteria usage and Food Service usage are the same department.
Who is billed for delivery (the district?) and what terms does they (the district) request?
The OUHSD would be billed for site usage. Site usage would be broken down and detailed on each invoice. We request terms Net 30.
Are you are seeking direct delivery of beverage for food service and vending services?
We are requesting direct delivery of beverage items to school sites and any other District location as specified in the bid document.
Is the RFP for full service vending ONLY, or does it call for Direct Deliveries to student stores or cafeterias for over the counter sales?
Full service vending
Accordingly are the estimated annual sales cases for vending ONLY, or combined vending and over the counter sales?
We sell out of the machines and in cafeterias. Our cases represent total number of cases purchased for both.
Are there any machines in any faculty rooms, not accessible to students?
Yes
Are there currently any Anti Climbing devices on any machines in your district? We are not familiar with any such device. Can you please elaborate?
The machines are placed inside a “cage” with only an opening for insertion of cash and retrieving drink. The cages have small holes that don’t allow a climber to insert a foot into any groove. These types of “cages” are required to avoid damage to machines.
RFP calls for timers to shut down machines during regular scheduled nutrition breaks and lunch times. What are the anticipated operating hours for the machines?
Operating hours would be before 7:30am and after 3:00pm
What is the average number of machines per school site? How many machines in total, district wide?
3-5 per school site.
Are there any machines in any faculty rooms, not accessible to students?
Yes, most schools only 1 – OHS has 2