Is the OUHSD going to hire the Native American monitor directly or is the archaeologist responsible for hiring the Native American?
The District is going to hire the Native American Monitor directly.
Do we need to provide certificates of insurance rather than just evidence of insurance as part of our proposal?
All responses to this RFP shall include evidence of insurance. When a contract is awarded, the awarded company shall provide a certificate of insurance naming the OUHSD as additionally insured in the amounts set forth in the RFP.
For costing purposes is there an estimated number of days scheduled for archaeological construction monitoring?
Subject to the contractor’s means and methods, we anticipate approx. 2 months of fairly continuous monitoring , followed by periodic / occasional monitoring for the duration of the approx. 23 month project.
The contracting of Chumash Native American Construction Monitor(s) will be the responsibility of the District?
The District intends to contract separately for the Native American Monitor. For convenience of scheduling and reporting, firms are requested to indicate if they are willing to employ the District-selected Native American monitor as an additional staff member under their professional services agreement with the District.
Does the project site contain any infill and/or imported soils and if so, how deep is the infill?
The geotechnical report does not indicated imported soils, however surface soils have been classified as “fill” due to the site’s historic use for agriculture.
Does the District want the archaeological monitor to hand out prepared cultural monitoring materials at the pregrade/construction “tailgate” meeting or is brief talk enough?
Prepared cultural monitoring materials are not required at the pre-construction meeting.
Are you requiring respondent to provide names and titles for all Principals based out of the office that will be performing the work, should we be selected; or just the Principals that will be assigned to this particular project?
Principals of the firm should be listed (not the folks assigned to the project, which would be presented in the Personnel, Project Team and Staffing Resources section of the RFP response).
Does the archaeological monitor have to be a qualified professional archaeologist that meets the Sec. of Interior Standards? Page 2 of the RFP states that the Final EIR , a qualified professional archaeological monitor is required to be present to watch all ground-disturbing project construction activities. However, Page 10 states minimum qualification for an archaeological monitor is a B.A. in Archaeology or Anthropology.
The archaeological monitor has to have a B.A. and has to be overseen by a qualified professional archaeologist that meets Sec. of Interior Standards.
If the District does not cover mileage and/or travel expenses to and from District offices and project sites, are respondents based outside of Ventura County expected to cover their own per diem expenses? If per diem is available to those based out of town, where should those costs be noted in the proposal?
These costs have been disallowed in the RFP, the consultant would need to cover such costs within their hourly fee structure.
The insurance requirements in RFP No. 532 state that “The District will be named as an additional insured.” (emphasis added) Our GL policy contains a blanket additional insured provision which will insure the District as an additional insured as long as we have a contract requiring us to provide additional insured coverage. However, it will not “name” the District. We can, of course, note on the certificates of insurance that the District and other entities named in the contract are additional insureds and attach a copy of the form providing the coverage. Will the District accept such a provision as compliance with the insurance requirement even though the District is not “named”?
The Ventura County Schools Self-Funding Authority (VCSSFA) that OUHSD operates under requires that an Additional Insured Endorsement be obtained when a District contracts with a third party for the purchase of goods or services. Failure to obtain this form would result in a negative impact on the District. Therefore, it is required that the District be named as additional insured.